On this page, you’ll find all the information you will need for your presence at our Annual Conference. If you still have questions after carefully reading each section, please contact Nicole Toombs.
New this year! Please send Nicole 3 question for the Sponsor Bingo Card. Why? Our members are given cards which they will go around and have our sponsors sign. If they visit all sponsors, they will be entered into our sponsor supplied drawings on Wednesday afternoon. This year, we decided that instead of just simply having the sponsor sign a card the member must first ask one of the three questions to hopefully get the conversation started before the sponsor can sign their card. We are hoping this will help our members to connect more with sponsors they may already use as they may not think to ask if anything new is going on with their company, or whatever you’d like to ask to get the conversation started!
Please download the Sponsorship Prospectus (PDF) for information from the The Scottsdale Resort at McCormick Ranch on shipping material to venue and reference page 5.
Sunday vendor set up is from 1-4 PM, vendor champagne reception from 5 to 6 PM, and welcome reception will follow from 6 to 8 PM
Monday sessions are 8 AM to 3 PM, with Western Dinner Experience leaving the hotel at 4:30 PM and returning at 10 pm
Tuesday sessions are 8 AM to 4 PM, with Tuesday night on your own
Wednesday sessions are 8 AM to 1 PM, with vendor drawing at around 11AM and tear down completed by 1 PM
**Vendor tear down will be at 11 AM on Wednesday, but you may also tear down after the PM break at 3 PM
Please email your ad for the conference program to email@example.com by March 1. Ads should be submitted in PDF format, 300 dpi, and 4C color profile. For any questions about ad properties, please call Linden Mueller (see Contact Information section).
|Sponsor Level||Ad Size||Exact Ad Dimensions|
|Presenting Sponsor||Full Page*|
|8.75″ wide x 11.25″ tall|
|Platinum Sponsor||Full Page|
|7.125″ wide x 10.25″ tall|
|Gold Sponsor||Half Page|
|7.125″ wide x 5″ tall|
|Silver Sponsor||Quarter Page|
|3.4375″ wide x 5″ tall|
*Dimensions include full bleed, but please consider document margins while designing: Inside (left): 1”; Outside (right), Top, and Bottom: 0.375”
Set-up will be Sunday, April 7, from 1:00-4:00 PM. We invite you to join us at the vendor champagne reception at 6:00 PM. There will be a networking reception from 5:00-7:00 PM. If you require late set-up, please notify Nicole Toombs as soon as possible. See Contact Information section above.
Table(s), chairs, and skirting are included. We recommend that you have an exhibit booth display. The display must fit within your assigned space and cannot block access to other sponsor tables, exits, or foot traffic. SOMSA, in conjunction with the hotel, will determine booth and table placement.
Tear down will be Wednesday, April 10, from 12 to 1:00 PM. If you require early tear down, please notify Nicole Toombs. See Contact Information section above.
Sponsors are responsible for electricity, internet connectivity, extension cords, AV and other exhibit supplies and services. To make arrangements at sponsor expense, please contact the Event Manager at the Marriott. Please also let Nicole Toombs know your electricity requests so we can assign booth locations accordingly. Download the [Exhibitor Info file | waiting to receive from the venue] for the order form.
Advance ship conference materials to the hotel and retain your tracking number. Upon arrival, the front desk will help you with the arrangements for securing your materials. Address packages as follows:
SOMSA Conference @ Scottsdale Resort
ATTN: [On-Site Event Contact]
7700 E. McCormick Pkwy.
Scottsdale, AZ 85258
We have scheduled time for vendors to announce winners of their drawings at the end of sessions on Wednesday. If you wish to participate, please let Nicole Toombs know by April 1. See Contact Information section above.
On Monday, we’ve set aside time for all vendors to present a 60-second elevator pitch to our attendees. Please prepare a quick, succinct summary of your goods or services that will entice our attendees to visit your booth. We’ve got a tight agenda, so please prepare this in advance and plan on sticking to the 60-second time limit.
Each attending sponsor must have a meal plan, and at least one is included in your sponsorship level (visit Sponsorship Opportunities for included meals). For additional meal plans in excess of those included with the sponsorship level, please contact Linden in the SOMSA office. See Contact Information section above.
Sponsors are responsible for any and all expenses incurred, including travel, lodging, transportation, meals, setup, clean up, etc. Booth spaces should be cleaned upon departure.